Enhancing PDF Documents
This chapter is from the book
This chapter is from the book
This chapter is from the book
LESSON OVERVIEW
In this lesson, you’ll do the following:
Rearrange pages in a PDF document.
Rotate and delete pages.
Insert pages into a PDF document.
Edit links and bookmarks.
Renumber pages in a PDF document.
Learn how to insert video and other multimedia files.
Set document properties and add metadata to a PDF.
This lesson will take approximately 45 minutes to complete. Download the project files for this lesson, following the instructions in the Getting Started section under “Accessing the lesson files and Web Edition,” if you haven’t already done so. As you work on this lesson, you’ll preserve the start files. If you need to restore the start files, download them from your Account page.
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You can modify PDF documents by rearranging, cropping, deleting, or inserting pages; editing text or images; or adding multimedia files. You can also add navigational aids such as bookmarks and links.
Examining the work file
You’ll work with conference materials for the fictitious Meridien Conference. The presentation has been designed both for print and for online viewing. Because this online presentation is in the developmental phase, it contains a number of mistakes. You’ll use Acrobat to correct the problems in this PDF document.
Start Acrobat.
Choose File > Open. Navigate to the Lesson04/Assets folder, select Conference Guide.pdf, and click Open. Then choose File > Save As, click Choose A Different Folder, navigate to the Lesson04/Finished_Projects folder, rename the file Conference Guide_revised.pdf, and click Save.
Click the small arrow on the left side of the window to open the navigation pane, if it’s not already open. Then click the Bookmarks button (
) in the navigation pane.The Bookmarks panel opens, revealing several bookmarks that have already been created. Bookmarks are links to specific points in the document. They can be generated automatically from the table-of-contents entries of documents created by most desktop publishing programs or from formatted headings in applications such as Microsoft Word. You can also create bookmarks in Acrobat. You can specify the appearance of bookmarks and add actions to them.
Click along the edge of the Table of Contents page (away from the text), and then press the Down Arrow key on your keyboard to page through the document.
TIPThe appearance of the Selection tool depends on where you move it over the page. Near editable text, it becomes an I-beam; over linked text, it becomes a pointing finger. At the edge of the page, it’s an arrow with a box.
Notice that the bookmark icon corresponding to the page that you are viewing is subtly highlighted as you move through the pages. (There are a couple of bookmark errors that you’ll correct later.)
Click the Table of contents bookmark to return to the first page of the presentation.
In the document pane, move the pointer over the items listed in the table of contents. Notice that the hand changes to a pointing finger, indicating that items in the list are links.
Click the Meridien Wi-fi entry in the document pane to follow its link. (Be sure to click the entry in the table of contents, not the bookmark in the Bookmarks panel.)
Notice that the page number on the page displayed in the document pane is 2, though the page number in the table of contents showed the page as being page 4. The page is out of order.
Choose View > Page Navigation > Previous View to return to the table of contents.
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